Job Description

Description

Part-Time Administrative Assistant: New Canaan Brokerage

This vital role provides comprehensive administrative support to real estate agents and the branch manager in the New Canaan office. The assistant will primarily handle financial administration and bookkeeping, while also offering essential operational and marketing support. This position serves as a key liaison for clients, agents, and vendors, requiring strong interpersonal skills and proficiency with company systems.

Key Responsibilities:Financial & Transaction Management:

Manage all Profit Power tasks (listing input, deal flow, accuracy checks).Process and deposit checks.Manage and submit all office invoices.Collect W-9 forms from brokers.Create invoices for attorneys.Close deals across all MLS platforms.

Office & Agent Support:

Answer phones, greet clients, and manage general inquiries.Handle data entry, file management (including digitizing files in Skyslope), and report generation.Assist Branch manager agent onboarding.Maintain CE records for agentManage office supplies and equipment.Provide backup support for other office staff.

Marketing Assistance:

Create Facebook ads for new listings and open houses (twice weekly).Assist with general listing input.Support the Marketing Admin with CMAs and brochure ordering.

Qualifications:

High school diploma or equivalent.1-3 years of administrative or clerical experience preferred.Strong computer skills (45-60 w.p.m. typing speed).Self-motivated, organized, and detail-oriented.Ability to work independently, prioritize, and manage multiple tasks.Excellent communication (written and verbal) and customer service skills.Flexibility, including potential evening/weekend work.

Wage:

$20- $25 hourly; actual wage is based upon education and experience.

Benefits:

401(k) with employer match and Employee Assistance Program (EAP)

Equal Opportunity Employer

Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Job Category

Office and Administrative Support Occupations

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